Forms & Registers is the compliance heart of Superfood: every scheduled check your site runs, the registers auditors ask for, and the trail that proves it all happened. Sign in at app.superfoodapps.com and pick Forms & Registers from the home screen.
Dashboard
One screen that answers "what needs doing" — Overdue, Due today and Due soon counts up top, with an On track percentage across your scheduled forms
Four view modes: Timeline (Overdue / Today / Tomorrow / Later lanes), Table (the default), List cards and a Board grouped by status
Every form shows its next due date and a live countdown; hourly forms count down to the minute
Complete a form straight from its row — the renderer validates required fields and confirms with a numbered submission receipt
Form Library
All your forms in one place: a built-in registry of pre-built food safety forms (receiving, temperature, cleaning, HR, compliance, pest control and more) alongside your own custom forms
Each form carries its category, completion frequency (hourly, daily, weekly, monthly, on demand and more) and current version
Filter by category and search across everything
Custom Form Builder
Build any form visually — sections, 18 field types (text, number with units, date, time, dropdowns, radio, checkboxes, email, phone, signature, tables, staff selector, product selector, photo, file upload, rating, linear scale, and instruction blocks)
Type / in the builder to insert a field from the slash menu, exactly like the Docs editor
Mark fields Required or flag them for individual QA sign-off; make whole sections repeatable so staff log many entries in one submission
AI form import: upload an existing paper or digital form (PDF, Word, Excel, CSV or image) and the AI extracts sections, fields and types into a ready-to-edit draft
Every save bumps the form's version and records a change list in the Amendment register — nothing changes silently
Registers
Compliance registers with their own columns: start from the Chemical, Scale or Thermometer template, or build a fully custom register
Add, rename, reorder and remove columns any time — text, number, date, dropdown and yes/no fields, with required flags
Anyone signed in can add entries; archive keeps superseded items for the audit trail
Import existing lists from Excel, Word or CSV with automatic column matching, and export any register to PDF or Excel
Submissions, Sharing and QA
Full searchable history of every submission with submitter, timestamp and status
Share a form publicly with a link so contractors or suppliers can fill it without an account; share any completed submission as a read-only link
Photo fields can hand off to a phone: scan the QR code and upload photos from your camera straight into the form
The QA queue lists submissions awaiting review — sign off flagged fields one by one, then approve or reject with notes
Kiosks
Turn any tablet into a PIN-protected form station for the factory floor — staff unlock with a 4-digit PIN, see only that station's forms sorted by urgency, and record who completed each form with a one-tap staff picker
The idle screen doubles as a compliance display: the time plus live overdue and due-today counts
Training and Amendment Registers
Training register: staff training records in one filterable table
Amendment register: every change to forms (and docs and labels) with version numbers, change summaries and who made them — click any row to see the detail, and restore an old version as a new copy
Both export to PDF and Excel for audits
Access
Everyone signs in with their work email (a 6-digit emailed code) or Google; each company sees only its own forms, submissions and registers
Admins build forms, manage kiosks and registers, and review QA; the QA queue is also open to anyone in the "QA" group